Board meeting protocol is a set unspoken rules that members follow in order to ensure a smooth running of meetings. Following proper etiquette allows boards to function at the level necessary to fulfill their roles, and fosters collaboration. The following guidelines are necessary for effective board meetings:
Respect the time of others by being punctual. Prepare yourself by studying the material for the board before time. Do not be distracted by pop over to this web-site your phone or emails, and close any unnecessary laptop windows unless it’s an emergency. In a discussion, stay clear of distractions or conversations that interrupt the speaker. Listen actively and ask questions as needed. If you’re unsure whether something is relevant, ask the speaker or the chair of the board for clarification.
If you are unable attend an event in person, forward the agenda to the board and any reports up for discussion well in advance to allow them to examine the information and be ready for the meeting. This will cut down on time and allow the discussion to stay focussed on the topic at hand.
Respect your fellow board members even if they do not agree with your views. It is important to remember that the board is there to represent shareholder and stakeholder interests and make decisions that support the success of the company.
